For authors

The submission process

To submit an article to the journal, the next process should be followed:

  1. Manuscripts should be prepared in LaTeX. Once an article is accepted for publication, the final version must be built with the journal style files available further down this page.

  2. Prior to submission to the journal, the manuscript must be published on arXiv (alternatively HAL) using a valid Open Access license, discussed in more detail below.

  3. Once an arXiv identifier has been assigned to the manuscript, it may be submitted using the epijournal platform.

  4. If revisions are requested, authors should update the manuscript on arXiv, and once the updated version has been published on arXiv, use the epijournal platform to communicate this along with a detailed response to the reviewers.

  5. If a manuscript is accepted, the authors will be provided with the publication information (DOI, volume, acceptance date) that should be entered into the document source (using the journal's style files) prior to the final submission on arXiv. No further copy-editing will be performed by the journal. After publication, the journal reference and the DOI will automatically be added to the arXiv record.

  6. Authors may appeal a rejection decision by Handling Editors by contacting the Managing Editors through jnsao@episciences.org

Open access

When the article is submitted on arXiv, one of the Creative Commons (CC) licenses has to be selected unless required by employers or funding agencies (e.g., US government agencies). Many science funders specifically require the CC-BY license.

There will be no copyright transfer to the journal: authors retain the copyright, and merely grant the journal the right to publish the article through the CC Open Access license.

Open science

Although not a requirement for publication, the journal also recommends that any source code (algorithm implementations) and data associated with the manuscript be made publicly available. This can be done, and a citable DOI identifier obtained, through platforms such as Zenodo.

LaTeX template

Final accepted articles should be built with the following LaTeX style files:

These style files are compatible with the standard LaTeX article class and BibTeX for bibliography generation as available on arXiv. The following template files show their use for articles:

For arXiv submission, the following file must be uploaded together with the LaTeX sources:

All of the files are also available as a single .zip file. The template contains instruction for its use.

Style guide

There is no mandatory style for the journal. However, we suggest the following:

  1. Use standard sentence case for section headings (as in normal text).
  2. The provided BibTeX style does not adjust the case of titles. Use
    • Title Case for journal and book titles and
    • Sentence case for individual contributions (articles, chapters etc.)
  3. Spelling should be consistent; if in doubt, use American English.

Revisions

Authors may update the arXiv submission after publication as long as reasonable efforts are made to distinguish it from the published version (which refers to a specific accepted version). Authors can submit such revision to the journal; if an editor agrees that the revision is merited, after a brief review round (preferentially, using same reviewers as originally), the journal will publish the updated version with a new journal reference and include a link to the new version with the original submission.